Niteco Vietnam HN
The role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees and also contribute to build up company culture.
The Office Admin will be responsible for, but not limited to:
Office management:
• Offer warm greeting and assistance to candidates and visitors
• Answer and direct phone calls, take messages, coordinate feedback in professional manner
• Deal with landlord regarding tenant contract to ensure work environment are safe and healthy
• Deal with suppliers to ensure office equipment is in good condition and request maintenance whenever necessary
Employee service:
• Prepare the purchase report, claim the payment for taxi charge, telephone/ mobile phone charge, parking fee
• Manage storage, purchase stationery, food and beverage, daily fill in fridge for employees.
• Do the filing and/or deliver correspondence to related people
• Be the main contact for arranging hotels and tickets for employee and expatriate inside and outside Vietnam wherever necessary
• Support employees with procedure to claim Aon Health care insurance and follow up
• Prepare stuffs for new comers: entrance card, key card, parking card, work stations, etc. Manage floor plan for seats allocation
• Assist Company leadership in some administrative ad-hoc tasks where applicable
Company culture contribution:
• Be one of the main organizers for events/parties including monthly Birthday celebration, monthly Working anniversary celebration, sport and culture activities, annual anniversary, Company trip, etc. Organization tasks includes: planning and finalizing agenda, making slideshows/video clips, arranging snacks for attendees, leading the events, etc.
• Send congratulation emails to employees, on behalf of the company, on the occasion of marriage or baby birth, etc.
• Participate in other Employer Branding activities.
• Bachelor degree
• One year experience working as an Office Admin is preferable
• Excellent English proficiency in both communication and comprehension
• Excellent interpersonal skills and high sense of working with human issues
• Proficiency in Microsoft Office package, especially Excel, Word, Outlook, PowerPoint. Knowledge of slideshow/video maker applications is a plus
• The ability to work in a structured and organized way
• The ability to work well in a team, and take directions and work independently when needed
• The ability to work on multiple tasks at any one time while maintaining high quality standards
• The ability to work under pressure and to tight deadlines
• Accountable and careful, knows how to exercise diplomacy and confidentiality
• Great attention to details
• Willing to work non-standard hours as needed.
English
Speaking: Intermediate - Reading: Intermediate - Writing: Intermediate
Niteco is a world-class software development company with expertise in building custom applications, mobile solutions, and implementation of web content management and e-commerce strategies. We are forward thinking and we take pride in delivering a high standard of quality and service to customers.
We are global, with offices in Sweden, Hong Kong and the USA. Our local offices, located in Hanoi and HCM City, are composed of motivated employees from around the world including Vietnam, Sweden, Canada, New Zealand, France, Pakistan, Mexico and South Africa. We build on these international capabilities to foster a work environment that empowers employees to achieve personal and professional excellence.
